Medical Data Abstraction

Capabilities

GuideIT’s medical data abstraction experts usher your most relevant patient data to your new system with speed, compliance, and continuity, so you can control costs and keep patients happy.

Talk to an Abstractor

Convert your data with confidence

Whether you’re modernizing your organization’s EHR platform, or you’re consolidating EHR systems after an acquisition, you need to get the right patient data from the legacy system to your new one. This high-stakes project can’t be completed electronically — and shouldn’t be attempted internally.

With GuideIT as your data abstraction partner, you’re able to:

Complete data conversion cleanly and on time
We properly evaluate the data you need to move, manage and oversee the project, and track your progress.
Control cost per converted record
By converting the data that has the most value, we help you keep costs down and avoid paying internal staff overtime to perform abstraction.
Provide positive patient-provider experiences
Maintain disruption-free operations by ensuring the right data is available in your new system ahead of a patient’s next appointment.
Stay compliant with clear reporting
GuideIT delivers documentation at every step of your conversion to demonstrate.

Get the most out of your new EHR system

Our team is 100% comprised of abstractors and quality assurance professionals who have medical backgrounds and healthcare experience. We work as your partner to ensure you maximize return on your new platform through our proven process.

Talk to an Abstractor

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Establish project timelines

GuideIT identifies the ideal timeframe in which to complete your abstraction so you don’t miss any data and the right records are ready before the patient’s appointment.
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Adhere to budget

With our abstraction and quality assurance experts overseeing your data migration, you stick to budget and avoid costly surprises.
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Evaluate data

You don’t need to move all your data to your new system, but figuring out what to leave behind is complicated. We do this quickly and efficiently with humans who understand medical terminology.
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Ensure data quality and integrity

Our quality assurance program verifies that every data point reaches your new system accurately and in the right place.
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Track and report

We keep you updated every step of the way, so you know you’re within scope and staying compliant with state and federal regulations.

FAQ

Performing medical data abstraction solely with your in-house team can result in disrupted patient visits, high costs, employee burn-out, and non-compliance. It’s best to work with an abstraction expert who oversees your data migration so you stay within budget and ahead of schedule.

No, you can move only some data electronically like billing information. For the majority of your patient data, you need a human with a medical background to evaluate your data and govern its migration.

Depending on how many patient records and/or locations you have, abstraction may take a few months to a few years.

Your timeline depends on several factors, but GuideIT ensures that your patient data is ready to access in your new system two days prior to that patient’s next appointment.

Abstractors with medical and healthcare backgrounds and knowledge help you identify what information needs to move into your new system and when. Since each healthcare organization is different, there is no one-size-fits-all approach.

Get a Free Assessment of Your Data to Properly Transition EHR Systems

If your healthcare organization is moving to Epic or another EHR system, are you converting your clinical data accurately? A medical data abstraction project may run high costs, create compliance risks, and result in poor patient experiences if done incorrectly.

GuideIT’s abstraction experts offer a free assessment of your data and environment so you can streamline data conversion and ensure the right patient records are ready at the right time in your new system.

Fill out the form to get in touch with our abstraction team. We’ll help you make sure your data moves to your new EHR accurately, efficiently, on time, and within budget.

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Move to a modern EHR system with secure, clean data